Song Anh is hiring a Tender & Contract Assistant in Ho Chi Minh City. Develop your expertise in tender documentation and contract support while working alongside our design consultancy team.
JOB DESCRIPTION
Position
TENDER & CONTRACT DEPARTMENT ASSISTANT (FRESHER)
Employment type
Full time
Work location
Park IX Building, 8 Phan Dinh Giot Street, Tan Son Hoa Ward, Ho Chi Minh City
Working hours
08:00–17:00 (one-hour lunch break), Monday to Saturday morning
Salary
Negotiable based on qualifications and experience
JOB OBJECTIVE
Support the Tender & Contract Department in preparing tender submissions, quotation documents, and managing contracts and related documentation, ensuring accuracy, completeness, and timely delivery in line with Company and Client requirements.
KEY RESPONSIBILITIES
Tender Support
Collect information and documents required for tendering activities.
Assist in preparing company credentials, tender submissions, technical proposals, and quotation documents.
Check documents for completeness before issuance.
Print, bind, organize, and archive tender documents.
Track document preparation progress and follow up with relevant departments.
Contract Management Support
Draft correspondence, contracts, and contract addenda using Company templates.
Monitor contract signing status.
Manage and archive contracts, addenda, and related documents.
Track contract expiry dates and assist in preparing renewal documents when required.
Document and Data Management
Update the project list.
Maintain the client database.
Manage the Company’s legal documents required for tender submissions.
Organize and archive physical and electronic documents in accordance with Company procedures.
Reporting
Report on document preparation progress.
Compile a list of tender packages the Company has participated in.
Report on contract status as requested by the Head of Department.
Other Duties
Perform departmental administrative tasks.
Attend meetings as assigned.
Carry out other duties as directed by the Head of Department.
REQUIREMENTS
Education
University degree in:
Construction Management
Construction Economics
Candidates awaiting their degree certificates are welcome to apply.
Skills
Proficiency in Microsoft Word, Excel, and PowerPoint.
Ability to compile and process data.
Strong document drafting skills.
Document management and filing skills.
Effective communication and teamwork.
Good time management and organizational skills.
BENEFITS
Project performance bonuses.
Social, health, and unemployment insurance in accordance with applicable regulations.
Bonuses for public holidays, Tet, and birthdays.
Training in project management and professional skills.
CONTACT INFORMATION
Please send your CV or portfolio to hr@sa-corp.vn with the subject line: Position Applied For – Full Name
