[PRIORITY] ARCHITECTURE ASSISTANT RECRUITMENT

JOB DESCRIPTION

POSITION OBJECTIVE

Support the International Architectural Advisor by coordinating daily activities, providing interpretation and translation services, preparing project documentation, monitoring design progress, and facilitating communication between the advisor and internal teams to ensure projects are delivered efficiently, accurately, and on schedule.

KEY RESPONSIBILITIES

A. Executive Support for the Architectural Advisor

• Serve as the primary point of contact for the International Architectural Advisor.
• Receive requests from the advisor and communicate them to the design teams.
• Monitor the progress of assigned tasks and follow up on deliverables.
• Manage daily schedules, appointments, and work plans.
• Coordinate meetings with clients and multidisciplinary teams.
• Prepare documents and presentation materials before meetings.

B. Interpretation & Translation

• Provide consecutive interpretation during meetings between the International Architectural Advisor and the design teams.
• Translate design documents, reports, emails, meeting minutes, design standards, technical comments, and other related materials.
• Ensure accurate communication of technical information and professional terminology.

C. Cross-Functional Coordination

Collaborate with internal departments to:

• Monitor project progress.
• Consolidate issues requiring the advisor's review or decision.
• Respond to requests from the advisor.
• Ensure timely and accurate communication across all project stakeholders.

D. Design Support

• Prepare design documents for the advisor's review.
• Compile drawings requiring technical review.
• Verify the completeness of documentation before submission.
• Update drawings based on the advisor's comments.
• Track the implementation of review comments by the design teams.

E. Document Management

• Manage design drawings and project documentation.
• Maintain review records and IFC documentation.
• Control design revisions and version history.
• Archive documents in accordance with company procedures.

F. Administrative Support

• Schedule meetings and coordinate calendars.
• Prepare meeting rooms and presentation materials.
• Record and distribute Minutes of Meeting (MoM).
• Follow up on post-meeting action items.
• Coordinate flight and hotel bookings for business trips in collaboration with the HR & Administration Department.
• Assist with visa arrangements and travel schedules when required.

KEY RESPONSIBILITIES & ACCOUNTABILITY

• Ensure accurate communication between the International Architectural Advisor and the design teams.
• Ensure all documents are complete before review or submission.
• Monitor the implementation of the advisor's design comments.
• Support effective collaboration between the advisor and internal departments.
• Maintain strict confidentiality of all project information.

QUALIFICATIONS

Education

- Bachelor's degree in Architecture, Urban Planning, Interior Design, Civil Engineering, or a related field.

Experience

• Fresh graduates or candidates with up to 1 year of experience are welcome to apply.
• Previous experience in Architectural Design, BIM, Interior Design, or Construction Consulting firms is preferred.

Technical Knowledge

Basic understanding of:

• Design Documentation
• Design Process
• Concept Design
• Schematic Design
• Design Development (DD)
• Construction Drawings (CD)
• Multidisciplinary project coordination

Direct design experience is not required; however, candidates should be able to understand design documentation and architectural terminology to provide effective support.

Language Requirements

• Strong English proficiency (equivalent to IELTS 6.5+, TOEIC 850+, or fluent written and spoken English).
• Ability to provide interpretation during technical meetings.
• Excellent English writing skills for professional emails and document translation.

Computer Skills

Proficient in:

• Microsoft Office
• Google Workspace
• Adobe Acrobat

Core Competencies

• Excellent communication and interpersonal skills.
• Strong coordination and organizational abilities.
• Professional bilingual interpretation and translation skills.
• Effective time management.
• Ability to prepare accurate Minutes of Meeting (MoM).
• Strong reporting and documentation skills.
• Proactive problem-solving mindset.
• Ability to work under pressure and manage multiple priorities.

BENEFITS

• Performance-based project bonuses.
• Full Social Insurance, Health Insurance, and Unemployment Insurance in accordance with Vietnamese labor regulations.
• Holiday, Tet, and birthday bonuses.
• Professional training in project management and technical skills.
• Opportunity to work closely with an international architectural advisor in a dynamic, multicultural environment.

APPLICATION INFORMATION

Please submit your CV (and Portfolio, if applicable) to hr@sa-corp.vn

Email Subject:Position Applied – Full Name

Phone / Zalo

- 0898 555 527 – Song Anh Recruitment

- 0387 235 294 – Recruitment (Nhu Quynh)